Tryouts without the chaos.
The tryout tool coaches actually want
TryoutHelper replaces the clipboard, the spreadsheet, and the group text thread. One place to manage your entire tryout, from player intake to final roster decisions.
"We used to spend three hours after tryouts sorting index cards. Now I pull up the export and we're done in 20 minutes. The flagged-disagreement feature alone is worth it."Marcus T. Club Director, Youth Soccer
"Parents kept forgetting to send info. Now they get a link the day before tryouts and fill it out themselves. It's all right there in the player's profile when we need it."Diane K. Travel Team Coordinator, Basketball
"I was rating players on my phone while the other coach rated on his. We'd never had that visibility before. No more 'wait, which kid are we talking about?' moments."James R. AAU Coach, Baseball
Sound familiar?
You've got 60 kids on the field, four coaches with clipboards, two parents who never sent the signup form, and one coach whose handwriting nobody can read. By the end of the day you're transferring scribbled notes into a spreadsheet at 11pm. And you're still not sure you got it right.
Index cards, printed rosters, sticky notes. Someone always loses theirs. Someone else's handwriting is unreadable. And none of it syncs with anything.
Two coaches watch the same kid and come up with totally different opinions. You don't find out until you're arguing in the parking lot after everyone's gone home.
Manually entering ratings into a spreadsheet, chasing down missing player info, consolidating five different scoring sheets. It takes longer than the tryout itself.
There's a better way to run this. You shouldn't need a spreadsheet degree to pick your youth sports team.
The solution
TryoutHelper gives your whole coaching staff one place to manage everything: before, during, and after tryouts. Player intake, live ratings, coach notes, and final decisions. All organized. All synced. No spreadsheet required.
Simple by design
Enter them manually or upload a CSV. Organize by age group and team. Done in minutes.
Each player gets a unique link by email. Parents submit position, experience, medical info, and more. Responses land directly in the player's profile.
During tryouts, each coach pulls up players on their phone and rates them 1-5 on your custom metrics. Notes save instantly.
See every coach's ratings side by side, flagged disagreements highlighted, and export a full report to share with your staff.
What you get
Parents get a unique link and fill out everything before tryouts start so you know everything you want to know (completely customized to your team). Fully customizable questions, multiple response types.
Pull up any player on your phone during tryouts and rate them 1-5 on your custom metrics. Whatever matters most to your program. Ratings save instantly, even with spotty Wi-Fi.
When two coaches' scores on any metric are 2+ points apart, that player gets flagged automatically. You have the conversation before you make the call, not after.
Each coach only sees their own ratings during tryouts. The admin sees everything. No groupthink, no anchoring bias, no one changing their score because the head coach gave a 4.
Sort your full roster by overall rating, filter by any metric, age group, or any other field. See every coach's individual scores and averaged ratings to one decimal point, all in one place.
Export a full PDF report of every player with their profile, ratings, and notes, ready to print or share with your staff. Or pull a CSV for anyone who prefers to sort in Excel or Google Sheets.
Built for how real teams are structured
Works for any sport
Club teams, rec leagues, travel teams, AAU, middle school, high school. All of it.
How it compares
| Feature | Clipboard + spreadsheet | TryoutHelper |
|---|---|---|
| Player info collected before tryouts | ||
| Live ratings on your phone during tryouts | ||
| Multiple coaches rating simultaneously | ||
| Coach ratings stay private until review | ||
| Auto-flags when coaches disagree | ||
| Sortable, filterable roster view | ||
| Exportable PDF and CSV reports | ||
| No post-tryout data entry |
Got questions?
Simple pricing
Every plan includes every feature. No per-tryout fees. No feature tiers.
All plans include every feature. Pay yearly and save up to 67% vs. monthly.
TryoutHelper handles the intake, the ratings, the notes, and the decisions. You show up, watch the players, and walk out with a roster. No pile of paper to sort through at midnight.